Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC9100110OITS.  This provides ongoing asset management, deployment logistics, warranty and repair support, and service management.

This Agreement provides the district with a turnkey leasing solution for computer replenishment that proves the best of product and services.  It is based on a 5-year lease for equipment utilization, management, warranty, repair and support.  Key benefits of this agreement are:

This effort is year 5 of a 5-year plan for computer refresh and deployment district-wide, and prepares Sarasota schools to meet the Common Core standards for digital testing requirement for 2014.

Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools.  All computers greater than 6 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal.  Computers less than 6 years old will be redeployed to school planned for future phases.

That the lease proposal from Hewlett-Packard Company be approved for award and purchase with a not to exceed value of  $7M, and grant the Chair authorization to execute final lease documents.

This is for year 5 of the replenishment program and to proceed with the estimated purchase of 5609 units, 2955 monitors and 50 carts.  Cost is not to exceed $7M, total cost of contract is estimated to be $6.89M.

NOTE:  Cost may change once final amounts are calculated.